Executive Assistant and Interpreter to CEO

Location: Tokyo

Job Type: Full-time/hybrid and flex time

Company: High fashion brand

1. Calendar Management: Maintain and manage the executive's calendars, ensuring all appointments and meetings are scheduled efficiently.

2. Travel Arrangements: Arrange domestic travel, including flight bookings, accommodation, and itineraries. Provide interpretation services during business trips as needed.

3. Communication: Act as the primary point of contact between executives and internal/external stakeholders, handling emails, phone calls, and correspondence with professionalism and discretion. Provide interpretation services during meetings, calls, and correspondence involving non-English-speaking parties.

4. Meeting Preparation: Prepare agendas, materials, and presentations for meetings, and take meeting minutes as needed. Interpret discussions during multilingual meetings.

5. Data Management: Organize and maintain confidential information and documents, both in physical and digital formats.

6. Expense Reporting: Assist with expense tracking, reimbursement requests, and budget management for the executive team.

7. Project Support: Support executives in special projects, research, and data analysis as required, providing interpretation services as necessary.

8. Office Management: Oversee the day-to-day office operations, including supplies management, equipment maintenance, and other administrative tasks.

9. Coordination: Collaborate with other administrative staff to ensure seamless operations within the organization.

Qualifications:

• Proven experience as an executive assistant or similar role.
• Proficiency in MS Office Suite and other relevant software.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to handle sensitive information with discretion and confidentiality.
• Fluency in English and (near)native level of Japanese
• Interpretation and translation skills.