Privacy Policy

Effective Date of Current Policy: April 1, 2005

1. Introduction

This Privacy Policy describes the personally identifiable information that The Specialized Group K.K. (the Company・ collects and how we use that information. If you have any questions or comments about this Privacy Policy or our practices regarding your personally identifiable information, please contact us at privacy@specialized-group.com

2. The Information That We Collect

(1) Personally Identifiable Information:
In the course of your dealings with the Company, you may provide us with personally identifiable information, including your first name, middle name, surname, workplace address, telephone and facsimile numbers and email address, home address, telephone and facsimile numbers, cell phone number and email address, job title and function, profession, supervisors, department, business unit and location, educational and professional history, areas of practice, biographical information, licenses, references, bank account details, credit card information, tax identification number and other information required for billing and payment, events or interviews attended, placement information and photographs. If you contact us by email, telephone, facsimile, postal mail or otherwise, we may keep a record of your contact information and correspondence.
(2) Non-Personally Identifiable Information:
We may use cookies to collect non-personally identifiable information in connection with our website, www.specialized-group.com. Our web pages may incorporate pixel tags,web beacons,or similar tracking technologies (collectively, pixel tags that allow us or our agents to track the actions of users of our site. Pixel tags are used to collect non-personally identifiable information, such as the name of your internet service provider, the IP address of the computer you are using, the type of browser software and operating system that you use, the date and time you access our site, the website address, if any, from which you linked directly to our site, the website address, if any, to which you travel from our site, and other similar traffic-related information. We may also aggregate your information with similar data collected from other users to help us improve our sites and the services that we provide through our site.

3. How We Use the Personally Identifiable Information We Gather

We use personally identifiable information to: provide candidates with information regarding job openings; assess and evaluate the candidate for suitability for future placement; upload or build a resume; provide corporate clients requesting our services with information regarding potential candidates; provide candidates and corporate clients information regarding events and services available through the Company; perform accounting activities such as billing and payment; correspond with corporate clients and candidates regarding placement, billing and payment issues; and respond to inquiries from corporate clients and candidates; develop and improve our search services; collect and disclose diversity statistics and other statistical information regarding our candidates, placement activities and results.

We may share personal information for some or all of the above purposes with our parent company Specialized Search and Selection Limited, a U.K. company. The Company is responsible for the management of personal information to be used jointly with such company.

We currently do not, but in the future, may sell personally identifiable information to third parties. The method of transferring such information may be by providing either a CD-Rom, a disk or internet access through the use of a password. You may request that the Company not engage in or otherwise cease such provision to third parties at any time by contacting us at privacy@specialized-group.com

4. Methods of Disclosure and Options for Limiting Disclosure

When personal information regarding candidates is shared with our corporate clients pursuant to the purposes of use indicated in Section 3 above, the method of disclosure may be by direct person-to-person contact, telephone, facsimile, mail, email or internet website. The personal information regarding the candidate that will be shared with our corporate clients will include all information submitted to the Company by the candidate in his or her resume, as well as information that the Company may add regarding our assessment of the candidate. A candidate may request that his or her information cease being provided to our corporate clients at any time, and may also request that he or she stop being contacted by the Company regarding job openings. (Please refer to Section 5 below regarding obtaining, Changing or Deleting Personal Information; Handling of Complaints・.

Notwithstanding any of the foregoing, we may provide personal information to certain delegates (including their employees, contractors, agents, and designees) or third party service providers to the extent necessary to enable them to perform certain administrative functions (such as providing photocopying, mailing, printing and website-related services (e.g., web hosting, website-related services and features, or maintenance services) on our behalf, or so that they may provide us with products and services, including accounting, tax and legal services, translation/interpretation services, benefits administration and payroll services. We also may disclose personal information to any third party if we believe that we are required to do so by applicable law.

Please also note that, even without your consent, the Company may use some of your personal information where it is legally permitted to do so.

5. Obtaining, Changing or Deleting Personal Information; Handling of Complaints

You may request disclosure of your personal information and request that inaccurate information be corrected, amended, or, where appropriate, deleted by contacting us at privacy@specialized-group.com. Please note that the Company may not disclose personal information where such non-disclosure is consistent with applicable law.

You may request that the Company not transfer your personal information to third parties at any time (except for delegates and service providers and otherwise as legally permitted), and may also request that you stop being contacted by the Company regarding job openings.

You may also request that the Company cease the use of your personal information on the grounds that such personal information was used (including provision of held personal information to a third party) or acquired in violation of Japanese law.

If you have any complaints, you may contact us at privacy@specialized-group.com

6. Security

The Company will take the appropriate legal, organizational, and technical measures to protect personal information consistent with applicable law regarding the protection of personal information.

7. Revisions to Privacy Policy

The Company will review and improve our handling of personal information as necessary. Our most current privacy policy will always be posted on this page, so please review its terms regularly.

8. Links to Other Sites

Our site may contain links to other websites. Please be aware that we are not and cannot be responsible for the privacy practices of non-Company websites.

© 2005 The Specialized Group K.K.